3 THINGS CEO’S NEED TO KNOW ABOUT A DOCUMENT MANAGEMENT SYSTEM

By Karen Zecy on May 09 in Blogger.

Document Management System

How smart is your document management system? Smart enough to reduce costs? Smart enough to keep your customers happy? Smart enough to make sure you’ve met all compliance requirements?

Those questions can be difficult to answer if you have an older system or you haven’t quite gotten around to upgrading to the latest version.  The bottom line question…how competitive is your company if your document management system isn’t smart ENOUGH?

Imagine a world where your staff has access to documents that have been automatically separated, categorized, batched, and routed before the coffee finishes brewing in the morning.  Through the use of our systems, all these things are possible!

The advanced methodology utilized to collect data is mindboggling. We can leave all the “how” questions to the IT department and go straight to the “why” of intelligent document recognition.

First, when you’re answering to your board, shareholders, your auditors or lawyers and have to explain cost containment measures, you can clearly show data with fewer errors than manual processes deliver.  People who hold you, the organization leader, accountable for the numbers and compliance love speed and accuracy.

Second, most companies rely on referrals from satisfied customers for at least a portion of their growth and retention of employees to keep hiring costs down.  Both internal and external stakeholders have quicker access to more accurate information. When your staff can quickly pull relevant data and requested documents, customers are impressed with your company’s reliability.

Finally, mind numbing compliance issues.  Regulations seem to multiply daily requiring more secure processing and more accurate tracking for audits. Manual processes to demonstrate compliance are not only outdated, but no longer necessary when using an automated system as part of your overall document management solution.

For a free demonstration or evaluation of your current systems, simply give us a call!

Karen Zecy

Top