Don’t Just Save Records – Find Them Too!

Did you know that there are more than 50 types of documents that require some extent of record retention? The length and format of retention varies greatly and can be affected by tax laws, accounting codes and other factors.

If you’re like most businesses, records retention and retrieval may seem, on the surface, to be well-managed. But did you know that nearly 33 percent of employee working hours are spent storing, retrieving and researching documents? And it can cost more than $150 to locate a misfiled document. Look around your office and do the math. The cost to business is staggering.

Twenty years ago, the rush to computer-driven business initially led many to believe that the workplace would become paperless. The reality is that the wealth of information we have at our fingertips is now generating even more paper. When combined with the new regulatory and compliance demands of Sarbanes-Oxley and other recent laws, it’s easy to see how the demand for accessible documents has grown.

Every piece of paper has a life. The life of that document is determined by its value to the organization in terms of satisfying customers, conducting operations, and creating an accurate records history. Our Suggested Records Retention Schedule tells you how long to keep a document, but it doesn’t tell you how. At American Micro Co. our business is simply helping companies improve business resources and customer service through better records management.

We unbox Kansas City business using the latest digital imaging technologies that make your business more paper-efficient and less prone to the risks of lost documents. If you need to improve your records retention and retrieval practices, give us a call and we’ll show you how other leading Kansas City companies are using document management systems to get ahead of the competitors. We also invite you to attend one of our free webinars on document management solutions.