Just like any other company, healthcare organizations have business related documents that must be tracked. What is not obvious is the document range that they must track, based on a variety of state and local regulations, as well as industry “best practices.” These documents span human resource departments, facilities management activities and invoice processing.
Credentialing & Unique Human Resource Documents
Every medium to large organization has a variety of documents they must track to be in compliance with state and federal employment regulations. In addition to these documents, healthcare organizations must also track professional certifications. This includes certifications for incoming nurses and other medical professionals. This may include initial licensing, specific coursework and ongoing continuing education. These documents enable the nurse to work in specific patient related activities.
When hiring a new medical professional, they may or may not have immediate access to all of their professional credentials. We can provide a customized document scanning and document management solution, which includes workflow, automatic notifications and document processing activities to collect and manage professional credentials. Once the medical professional is hired, we can manage the collection and management of these documents, ensuring ongoing compliance with state and local regulations.
Facilities Management
Facilities management represents a series of complex, inter-related documents. With complex, integrated systems and continuous maintenance activities, having a single place to look at a project and facilities documents can save time and money. By scanning all of your original drawings and any as-built documentation, you can have a single electronic repository for these documents, making it easier for contractors and managers to keep track of activities. Since scanning larger documents typically requires a specialized wide format scanner and software, we recommend outsourcing these activities to a third-party who has appropriate experience and resources.
In addition to scanning the documents, we can help you put into place, a workflow system to track facilities changes, and manage invoices and subcontractor insurance certificates. Not unlike medical professional certification tracking, we can make sure that your contractors are automatically up to date on their documentation, as well as providing the scanning and document management services in support of these issues.
Invoice Processing
In a recent blog post, we discussed outsourcing invoice processing for healthcare organizations. Since we have extensive experience managing these activities for a variety of industries, we can leverage our economies of scale and experience to make your invoice approval, exception handling and document storage activities take less time, ultimately reducing costs.
Consider American Micro for Non-Patient Document Management
With highly secure facilities, extensive industry experience, and a broad range of document processing experience, we can help hospitals, clinics and other healthcare organizations in Kansas City, Missouri and Kansas focus their resources on patient care rather than administrative activities. With our services, you will ultimately have access to information faster in a more meaningful way, enabling you to make decisions faster and put your most important asset, your people, focused on your patients.
American Micro is growing and we’re looking for tomorrow’s leaders. We want individuals who want to assist in our continued success.
According to the Aberdeen Group, Best-in-Class invoice processing looks like this:
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