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Government

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County District Clerks Save $141,800 Annually With New Technology.

By | Document Management Solutions, Government

Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

By converting microfilm to digital documents and implementing a Digitech Systems’ PaperVision Enterprise solution, the District Clerk’s office now manages information electronically for improved efficiency at an annual cost savings of $141,800.

Using the management system, the clerk’s office retrieves judicial records in seconds. All seven employees can search for, view and print documents from the convenience of their desks. By managing information electronically, each staff member saves five hours per week in file searching, which saves taxpayers $140,000 in productivity each year.

Today, the clerk’s office improves their public service and satisfies customers more quickly. They can go to the office and use the two designated public computers to access PaperVision Enterprise and quickly pinpoint the documents they need.

“PaperVision Enterprise is so intuitive that we don’t have to train the public to search and retrieve records. They can just come in and help themselves. It’s easier than the public library, because the document pops up right there on the screen.”

-Linda Uecker, Kerr County District Clerk

Now that employees can securely send archived documents electronically, the District Clerk’s office has provided another convenient option for the public to find and receive records remotely. Instead of making a special trip to the courthouse, they simply search the published archive index online, call the office, request a unique document number, provide their credit card information and have the document emailed to them. Uecker says that the documents are so accessible that they have seen an increase in the demand for information. Over the past two years, revenue from information requests that cost $1 per page has increased by about $2,500.

When the courts seal and secure documents from public access, the office no longer needs to rewrite rolls of microfilm, saving the county $1,800 annually. “With one click, the documents are secure and inaccessible. The public can’t even see that those records are there,” said Uecker.

Since the implementation of PaperVision Enterprise, Uecker was able to remove the three microfilm machines, open 144 square feet of office space and make room for the growing number of pending case files, which are kept in paper format until they can be scanned and loaded into PaperVision Enterprise.

Best of all, PaperVision Enterprise saves the District Clerk’s office and the public hours of searching through hundreds of rolls of microfilm and enables everyone to identify and print clear copies of important permanent records in a matter of seconds.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

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Improving Records Management for Law Enforcement!

By | Document Management Solutions, Government

Records Management

Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

Enhance Efficiency, Gain Control and Save Money with Records Management!

In the U.S., there are nearly 20,000 law enforcement agencies, and according to the Center for Democracy & Technology, each has one or more internal systems as well as links to national records systems. Creating an integrated information infrastructure that provides timely access to critical information is a key requirement for justice agencies to carry out statutory policy for criminal cases and offenders.

Improve Efficiency with Electronic Records.

When judges don’t have all vital documents, it hinders their ability to quickly make the best decision. This increases time wasted when looking for data or documents in the courtroom. By removing manual, paper-based tasks, enables more efficient records management procedures and fewer delays, so courts can reduce possible backlogs.

  • Connect applications for instant information access with point-and-click integration.
  • Use powerful full-text search capabilities to pinpoint relevant information within a document, helping you efficiently investigate records.
  • Automate your document routing workflow to decrease criminal record processing times and increase responsiveness.

“In many cases, criminals who have been stopped by the police are freed when local law enforcement data searches miss important information that is stored outside of their own systems. An integrated data system would enhance the ability of law enforcement to identify suspects quickly.”

—Info Management Direct, Fighting Crime and Terrorism through Data Integration

Gain Control of Security and Compliance.

Multiple information systems create business inconsistencies and make it difficult to maintain sufficient compliance and accountability. Enable the retrieval of documents from a single source. Anything from police records to important court case documents are easy to securely share across your department, agency or court.

  • Security controls and auditing trails maintain a record of every operation a user performs.
  • Custom controls hide sensitive information for added protection.
  • Email management maintains a historical records of all messages to simplify response to litigation and electronic discovery regulations.

“All technical problems disappeared! The Digitech Systems software is a down to earth solution. It has a homey feel to it, which makes it comfortable to learn and use. It does what you want it to do, when you want it to do it.”

—Records Administrators Baton Rouge City Police

Save Money by Reducing Your Costs.

According to the FBI’s Uniform Crime Reporting program, there are more than 14 million arrests made across the U.S. each year. With countless criminal records and multiple agencies accessing information, controlling data errors and information loss can be a costly challenge. Simplify records management  to enhance information accuracy and to save you money.

  • Unlimited electronic distribution reduces costs, such as printing, faxing, and postage.
  • Use cloud ECM to avoid capital investments in hardware and software, saving money and IT resources.
  • Reduce paper storage costs and free up valuable office space by managing information electronically.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.