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Technology

BUSINESS PROCESS IMPROVEMENT 2017

By | Services, Technology

Systems That Can Save Your Company Time and Money

Have you ever looked at your General Ledger, P&L Statement or an audit and thought, “what the heck are we doing now that’s so different than a few years ago?”  We hear this a lot from executives as they scratch their heads wondering why their labor costs are up, profit is down or there are more errors in billing.

In many cases, we find that developing some automated functions to relieve employees from being stretched too thin (or allowing you to weed out those who are truly unproductive) makes a big difference in the bottom line.

Our initial strategy is to review processes that CAN be automated.

  • Could your invoices be scanned and automatically routed to the right department?
  • If several employees need to touch paperwork, would a cloud-based storage system help everyone retrieve the correct documents more quickly?
  • Would automated workflow with scanning increase accuracy of record keeping?

Sometimes the idea of technology to manage these critical business elements can be overwhelming.  You don’t need to worry about the HOW.  Right now, consider the WHY. The simple answer is…so you can see changes on all the reports that give you headaches.

For a free demonstration or evaluation of your current systems, give us a call!

3 THINGS CEO’S NEED TO KNOW ABOUT A DOCUMENT MANAGEMENT SYSTEM

By | Technology

Document Management System

How smart is your document management system? Smart enough to reduce costs? Smart enough to keep your customers happy? Smart enough to make sure you’ve met all compliance requirements?

Those questions can be difficult to answer if you have an older system or you haven’t quite gotten around to upgrading to the latest version.  The bottom line question…how competitive is your company if your document management system isn’t smart ENOUGH?

Imagine a world where your staff has access to documents that have been automatically separated, categorized, batched, and routed before the coffee finishes brewing in the morning.  Through the use of our systems, all these things are possible!

The advanced methodology utilized to collect data is mindboggling. We can leave all the “how” questions to the IT department and go straight to the “why” of intelligent document recognition.

First, when you’re answering to your board, shareholders, your auditors or lawyers and have to explain cost containment measures, you can clearly show data with fewer errors than manual processes deliver.  People who hold you, the organization leader, accountable for the numbers and compliance love speed and accuracy.

Second, most companies rely on referrals from satisfied customers for at least a portion of their growth and retention of employees to keep hiring costs down.  Both internal and external stakeholders have quicker access to more accurate information. When your staff can quickly pull relevant data and requested documents, customers are impressed with your company’s reliability.

Finally, mind numbing compliance issues.  Regulations seem to multiply daily requiring more secure processing and more accurate tracking for audits. Manual processes to demonstrate compliance are not only outdated, but no longer necessary when using an automated system as part of your overall document management solution.

For a free demonstration or evaluation of your current systems, simply give us a call!

AP Automation Reality

By | Technology

ACCOUNTS PAYABLE AUTOMATION

Paper. It stacks up, doesn’t it? Then the workflow slows down. And all of a sudden the accounting process your company is depending on for stability isn’t working. ROI…down the drain.

The natural reaction in this case it to get the whole team “on it!” Approvals are missed, errors increase, and cash flow suffers.  Duplicate invoices from different departments are entered multiple times.  If this is a problem you encounter even occasionally, you may want to consider AP automation!

There’s a misconception that automating is an expensive process.  With today’s cloud-based storage, scanning invoices, electronic routing to be processed and easily pulling details to share with your ERP system delivers a high ROI and significant reduction in errors. Automated processing is a painless system of standardized steps that reduces delays, hard to find manual errors and minimizes manual exceptions.

Some of our clients prefer to do the scanning themselves.  Others prefer to have all their payments sent to a secure lockbox where we pick up and process every week day. Wouldn’t you love the option of more easily managing your cash flow because you can see day-to-day changes?

And did we mention ROI?

In a 2012 study by the Aberdeen Group, 130 enterprises were profiled to help differentiate the best-in-class AP processes from their competitors. According to the Aberdeen Group, there are 4 primary outcomes that AP automation should provide:

  • Increased savings through discount capture
  • Decreased risk of penalties
  • Decreased labor costs
  • Improved access speed

 

The Gartner Group estimates that a 5% reduction in operating

costs has the same impact as a 30% increase in sales.

 

This can all be a little unnerving if you’re accustomed to a manual system. For a free demonstration or evaluation of your current systems, simply give us a call!

TECHNOLOGY & INNOVATION

By | Technology | No Comments

Document Scanners for Imaging and Document Management

hovercam-fujitsu-panasonic-canon-book-kodak-document-simplex-duplex-scannersAmerican Micro offers the full line of document scanners, service, supplies, and consumables from Canon, Kodak, Fujitsu, and Panasonic.Scanner technology has improved greatly in recent years and technology trends assure us of new scanning solutions each month. At American Micro we can help you determine the best return-on-investment to match your scanning needs, whether it’s a high volume scanning/software solution or a simple desktop machine. More importantly, we can help you match device and software to greatly improve the effectiveness of your investment.

If you currently have a multi-function device we can show you software solutions that will enable you to enhance the benefits you get with your existing device.

Visit some of the leading manufacturers of scanning devices:

Fujitsu Document Scanners from American Microkodak-300x225canon

Volume photo scanning made fast and easy with American Micro Company!