Category

Document Management Solutions

Invoice Processing

Grow Your Company With Invoice Processing.

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 PSIGEN Software Inc. – All rights reserved.

American Solutions for Business is one of the nation’s leading distributors of print, promotional products, office supplies, eCommerce and marketing solutions for businesses. ASB had become heavily focused on customer acquisition and laid out a strategic goal of double-digit sales increases with no new payroll additions. They were also acquiring multiple lower volume distributors who were accustomed to achieving quick turnarounds for their customers. Thanks in part to streamlining invoice processing with PSIGEN, American Solutions for Business achieved double-digit growth in 2016 and is on track to maintain steady increases for the coming year as well. They were able to keep up with the pace of company growth without adding any new positions as intended. Perhaps best of all, they managed to avoid eliminating any existing positions. All of the invoice processing staff members were promoted to higher roles in the company and some have even been further promoted since those initial role changes.

The Problem:

Their system for processing and paying out invoices, however, was manual, laborious and very, very slow. The team who managed the order process after the point of sale and facilitated back-end accounting received invoices via fax, email and mail. From there, each document required 12 touches from time of receipt to filing, with 8-10 individuals physically routing it from department to department.

The result? It took five days for a single document to be processed. The amount of time lost in simply routing paperwork was staggering considering they received anywhere from 8,000 to 10,000 invoices each week. Additionally, the chance of introducing errors was exponential. With so many people handling each of the nearly 1.6 million documents per year, the team constantly found themselves asking, “Where is that invoice?” Physical storage was also a huge liability, and the company had to maintain excess floor space for all the filing cabinets. They knew that to achieve their ambitious goals, they would need to streamline their operational processes and increase their invoice processing speed – a lot.

Solution Requirements:

Any document management solution would need to handle large volumes of invoice processing with ease and be able to accommodate a myriad of different templates. Otherwise, with 7,000 suppliers, it would take multiple employee’s endless amounts of time to input data with point and click. Integration with their existing M-Files document management system and with Oracle PeopleSoft ERP was a non-negotiable. Additionally, with their busy, fast-paced business, the ASB team didn’t have the time to chase down tons of service providers to get their questions answered and needs addressed. They wanted to have one person to call to get something fixed.

PSIGEN easily integrated with both their existing M-Files document management system and ERP. Additionally, the robust template capabilities meant they could configure—and automate—unique data capture for each of their suppliers.

“We expected to get it in place and work out bumps along the way but within the first two weeks, ten people who had been doing the job had all been transitioned into new roles. It was amazing.”

-Miriah Cassidy, Senior Director of Sales Support

Today, ASB is still processing the same number of documents per day, but they are only manually touching about 50 of those. Of the documents being processed, there is a 98.5% accuracy rate, a vast improvement over manual paper processing. In terms of efficiency and cost savings, Cassidy says that the PSIGEN system paid for itself in just 14 days. Other gained efficiencies include a three-day reduction in order processing time and a near elimination of misplaced invoices.

For more information on PSIGEN! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Intelligent Automation

Intelligent Automation Helps Streamline Accounts Payable Processes!

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

What if you could reduce the amount of time and money your organization spends on manual accounts payable (AP) processes? No matter the size of the organization, every company has bills to pay. But manually processing invoices is time-consuming, unsecured and subject to errors. Your organization can streamline AP processes with our patented award-winning artificial intelligence engine that can bring intelligent automation to any finance department to improve productivity across the entire enterprise.

“The average organization receives at least 1,200 invoices each month at a processing cost of $11.76 per invoice. Nearly 70% of invoice handing costs are related to document handling and manual data entry alone.”

– Institute for Finance and Management.

Reduce Operating Costs.

How much money does manually managing invoices and other financial documents cost you? Free yourself from disjointed processes by electronically managing information. You can reduce your cost per invoice, take advantage of early payment discounts, and reduce audit fees by simplifying record management and retrieval.

Comply with Security Regulations.

Are your files protected in accordance with federal regulations? Under GLBA, SOX, and Dodd-Frank, organizations are required to disclose how customer data is protected, shared, and secured. Document tracking is automatically applied making audits a breeze and saving you valuable time and money.

Eliminate Manual Effort.

Are you still manually processing paper invoices? Eliminate time-wasting manual data entry and processing by leveraging our patented AI engine. Automatically classify not only invoices, but all of your important financial data while extracting key financial data to populate your accounting system.

Intelligently Automate Processes.

Are you tired of spending hours tracking down matching documents to pay a single invoice? You can streamline three-way matching by automatically comparing details from purchase orders, invoices, and goods received receipts. Plus, you can route records through approval processes to eliminate delays.

“PaperVision® Forms Magic Technology has revolutionized our AP processes! We’ve been able to cut our invoice processing time by over 75%. We’re saving the organization money and improving relationships with our business partners. We love Forms Magic!”
– Jason Sojka, Network and Computer Systems Manager, MSI Mold Builders.

What if your AP department could enhance efficiency, gain control and save money with the implementation of one system? Digitize, manage, store, and route all your financial records to improve productivity, while securely protecting sensitive information and saving money on operational expenses.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Cloud Services

Staying Ahead of the Competition with Cloud Services!

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

Is your organization managing its data in the cloud? According to Logic Monitor, 83% of enterprise workloads will be in the cloud by 2020. On-premise solutions can be costly and may not provide the level of security that is required by both customers and federal regulations. Integrating a cloud Enterprise Content Management (ECM) system can dramatically improve how information is managed, saving your organization valuable time and money.

“On-premise deployments have software licensing costs, but also have yearly maintenance, hardware purchase and maintenance, and more expensive consulting costs. Cloud vendors handle these challenges on their end, freeing up customers to invest IT resources elsewhere. Nucleus found that cloud deployments have an average 2.26 times lower total cost of ownership (TCO) compared with on-premise deployments.”

– Nucleus Research

Organizations that move to the cloud report greater scalability, faster access to infrastructure, higher availability, and faster time to market for products and services. With cloud services delivering 3.2 times the ROI of on-premise solutions, what are you waiting for? ImageSilo® offers unparalleled reliability, scalability, and security while boasting a more than 99.99% up time since its launch in 1999.

Access Any Document, Anywhere, Anytime.

Do you have 24/7 access to your data? ImageSilo allows you to not only access documents anywhere, anytime, and on virtually any device, but also enables you to locate information within seconds with a simple keyword search. You can also rest assured that you are working on the most current version of a document because of powerful check-in/checkout and versioning controls to help you manage your information efficiently.

Ensure Regulatory Compliance.

Is your data in compliance with federal and industry regulations? Many organizations struggle to keep paper secure, and noncompliance with government regulations can be catastrophic. ImageSilo uses advanced reporting features to provide an audit trail, showing who has viewed the document and when. You can also rest assured your data is safe from theft, loss, or natural disaster with secure backups to the cloud.

Enjoy Economic Freedom with Cloud.

Are you spending too much on data management? Hardware, software, and maintenance costs associated with on-premise document solutions are a burden to every organization. Reallocate time and money saved on time-consuming and costly on-premise maintenance to more strategic tasks and goals within your organization. Plus, no capital expenditure makes ImageSilo a tax-deductible operating expense for your organization.

Deploy Cloud Services Quickly.

Worried about the time it takes to implement cloud services into your organization? Cloud services shouldn’t take months to implement, as the longer it takes to deploy, the more time it takes to see a return on investment. ImageSilo takes days not months to not only implement, but also to start using, as its user interface is intuitive and requires little training.

Utilize Unlimited Scalability and Reliability.

Is managing your growing data a struggle? As the amount of information rapidly increases, our capacity to store and manage data is falling behind. Amazon Web Services (AWS) hosts ImageSilo, which allows our customers to enjoy unlimited scalability and 11 nines of data durability.

Securely Protect Your Data.

Is your data secure? Most organizations face threats, both internal and external, on a daily basis. ImageSilo uses five layers of protection, including physical, transmission, system, data, and application security. Managing your documents electronically in the cloud ensures you have better control over the security of your data.

 

“Thanks to ImageSilo, we have the data we need at our fingertips. The convenience factor is the biggest asset for me. If a member calls, we can pull their information in 30 seconds or less and don’t have to dig through multiple filing cabinets.”

– Patsy Walters, Accounting Supervisor, Taylor County RECC

Transitioning to a cloud Enterprise Content Management (ECM) system is no longer an optional component to your business strategy, but a necessity in order to stay relevant in today’s market. Cloud services free up IT departments from managing growing amounts of data with scalable and maintenance-free “rented” solutions that allow you to only pay for what your organization needs.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Pairing the Power of Content Management with Scanners!

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.
It’s never been easier to unite Epson scanners with powerful Enterprise Content Management (ECM) from Digitech Systems. With simple integration and one-button scanning, you can efficiently control information and save money with this all-in-one tool.

Enhance Efficiency with the DS-860

  • Make more time in your day with an 80-page auto document feeder for multiple document scanning
  • Tackle tasks quickly by scanning both sides of documents, business cards and ID cards in just one pass
  • Press one button to scan and upload documents to your PaperVision® Enterprise or ImageSilo® ECM system

Gain Control with Digitech Systems

  • Search, retrieve and manage any stored information using traditional content management software or cloud services from Digitech System
  • Enhance security and compliance by controlling who can read or edit documents and by providing audit trails
  • Simplify disaster recovery with easy data backup

Save Money with Simple All-in-one Solutions

  • Eliminate product training and enhance ECM adoption—once configured, scanned documents are automatically entered into the ECM system and stored in the correct folder or project
  • Conserve IT resources; there’s no software to install with ImageSilo and integration is free
  • Use the Forms Magic artificial intelligence technology within PaperVision® Capture to eliminate the need to sort documents prior to scanning and to automatically extract index information

By integrating content management technology with the Epson DS-860 scanner, you can install one scanner and gain a powerful information management system. Digitech Systems’ PaperVision Enterprise is the on-premise content management system for businesses that want to manage their own data storage. ImageSilo is the cloud content management service that allows employees to securely access and manage documents online. Both systems offer the same features and functionality partnered with unlimited scalability and uncompromising security. When superior technologies unite, you can exceed your vision.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Intelligent Automation

Adding Intelligent Automation to Your HR Department Improves Processes!

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.
What if you could reduce the amount of time your HR employees waste manually managing employee records by implementing one system? You can enhance records management by adding intelligent automation processes and increase the security of sensitive data while saving the entire organization money.
Intelligently Automate Processes.

Are you spending hours manually typing in employee information? Too often, HR employees spend more time managing paper then they do managing their people. You can easily implement RPA, AI, and IA solutions to automatically digitize, manage, route, and store all your records’ allowing your employees to get back to what really matters—the people they manage.

Comply with HIPAA Regulations.

Are your files protected in accordance with federal regulations? Under HIPAA, Personally Identifiable Information (PII) must be kept secure at all times. You can make sure your employee’s records are safely protected under multiple layers of security to ensure sensitive information is safe from prying eyes.

Ease Records Management.

Did you know all employee records have standard federal retention requirements? Trying to manually keep track of what documents need saving and what doesn’t is a time-consuming process. You can setup automatic retention periods to ensure employee records are not deleted early or held too long, saving the organization time.

Save Money by Moving to the Cloud.

How much money are you spending on managing employee records? Free yourself from hardware, software, and other IT related expenses by moving to the cloud. With ImageSilo, you can turn capital expenses into tax-deductible operating expenses saving the entire organization money.

Protect Sensitive Data.

Are your employees records safe if disaster struck? Paper files are vulnerable to theft, loss, and natural disasters. You can electronically protect your files ensuring you are always protected safely, allowing you to recover from any disaster quickly, no matter the cause.

Integrate Seamlessly.

Do you work with various line-of-business applications or other external systems? Manually managing employee records across various systems is a time-consuming, inefficient process. Digitech’s software comes with easy to use point-and-click integrations that make it easy to join various systems together to further enhance employee productivity.

“PaperVision Enterprise is fantastic! Now that our student and staff records have been converted to electronic format, we can ensure we are 100% in compliance with federal regulations and all our records are safe from theft, loss, and natural disaster.”

– Dr. Troy Whalen, Superintendent, Cook County School District #104

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

 

How Are You Protecting Your Data?

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

Has your organization been a victim of a data breach? According to Garrett Bekker, 46% of US companies have been affected by data breaches in 2017. All businesses, no matter the size, need to take measures to help prevent attacks and have a set plan ready to go in case one does occur. No company or individual can be 100% protected from cyber security threats.

The average total cost of a data breach is $3.86 million. -Ponemon Institute, 2018 

The average cost per lost or stolen record is $148. -Ponemon Institute, 2018

The rise of cyber attacks is pushing organizations to focus on implementing cyber security to reduce the risk of becoming a victim of a cyber emergency. Your organization can protect your data with cloud-based Enterprise Content Management services, such as ImageSilo®. Learn about the five levels of security ImageSilo has to offer to ensure your information is secure at all times by clicking the image below.

Here are the 5 Levels of Security offered by Imagesilo®

  1. Transmission Security.
    • Caching routines insure stored data is never exposed to the public network.
    • Encryption protects data both during transmission and while at rest.
    • Layers of encryption ensure secure network communication.
  1. Application Security.
    • Automatic session termination ends session when idle.
    • Access is restricted to data through user, function, project and document security settings.
    • Audit trails track security controls, user, function, project and document security settings.
  1. System Security.
    • All systems are monitored 24/7.
    • Firewalls are and managed constantly monitored.
    • Intrusion-detection technology monitors all system access.
  1. Data Security.
    • Strict password requirement guidelines, including complexity, expiration dates, and two-level authentication.
    • Entity, group, user, project, function and field-level security settings
    • Data segregation ensure no company or department can access another’s data.
  1. Physical Security.
    • All physical facilities are monitored live.
    • Redundant data centers store and mirror data for protection from major disaster.
    • Access is limited to personnel who have the proper clearance.

Protecting your data internally is not an option, with today’s technology and capabilities. Securing the information of your company, clients and personnel will not only give you peace of mind but could potentially save you money in the future.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

5 Ways CPA’s Can Benefit from Mobile Document Management.

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2000-2018 Epson America, Inc. – All rights reserved.

A boom in mobile enterprise applications is taking place and CPA firms stand to benefit. The global mobile workforce is expected to rise to 1.87 billion by 2022, according to the Global Mobile Workforce Forecast Update 2016-2022 from Strategy Analytics, and with the right tools in hand, remote workers can boost productivity and build client loyalty. Arming your staff with mobile document management is less a technology issue and increasingly an important business strategy for forward-looking firms.

Here are 5 key benefits accounting firms can realize through the use of mobile document management:

1. Increase client loyalty.

Remote access to client files, tax returns and documents on the go allows accountants to respond rapidly to client requests. Clients work on the go, and routinely make requests via email or text at any hour.

Work the way they do, with your ability to respond to document requests outside of office hours. Leave the office on time and get a few tasks done on your commute. When meeting on-site with a client, pull up status reports, tax returns, or a PBC audit list on your tablet or phone — the client will be impressed with your digital prowess.

2. Increase worker productivity.

Employers incur an estimated $1.8 trillion in lost productivity each year due to employee absence. A staffer who needs to be home to meet a repairman, has a mild illness or a child-care issue would otherwise lose a day of work. The ability to access client information and files from a mobile device allows that employee to be productive.

Full remote access to a document management system via browser or in the cloud is ideal for longer hours of remote work. But in a pinch, a mobile app integrated directly with the firm’s document management system allows accountants to monitor due dates, route or reroute work and oversee staff workloads.

A mobile device can also serve as a scanner for short documents where you are outside of the office, say with a bookkeeper at a client’s office. To gather, review and store new documents, simply take a picture of the document or receipt with the camera on a smartphone or tablet and upload it to the document share.

Once you take a close-up photo of the paper you want to scan, the app creates a file that you can add to a folder of client documents and share with the client in the firm’s portal site.

3. Secure sensitive client documents.

Tax and financial documents contain highly sensitive PII (personally identifiable information) such as name, address, Social Security numbers, and financial account numbers, which in the wrong hands could leave your firm or client organizations vulnerable to identity theft or financial fraud.

Though secure digital alternatives are available, many organizations still rely on the exchange of paper documents, faxing, or email attachments to exchange these sensitive documents.  Digital management of client documents in a secure repository, accessible via a secure mobile app and shared via secure online transmission, are protected from loss or breach more effectively than paper files or email attachments.

4. Reduce non-billable hours.

A document management system, by design, organizes all client projects, files and documents and makes them easy to search, retrieve and share. Whether used in the office or on a mobile app, a document management system reduces hours spent searching for files, emailing colleagues with questions, thereby freeing accountants’ time to focus on consulting and other billable activity. Decisions and action can move forward efficiently when the information is available on a mobile device.

5. Attract and retain talent.

Demand for accountants is growing and attracting highly qualified candidates is difficult. Firms with modern tools and technology, including mobile apps, are more attractive to new talent, particularly new graduates who were raised using mobile devices.

According to a survey by AfterCollege, nearly 70 percent of millennial job seekers said that an option to work remotely would greatly increase their interest in a prospective employer.

Conclusion.

Forward-thinking accounting firms are choosing mobile document management to handle client work while in transit, while visiting clients, while on vacation. Mobile document-management apps are easy to implement and inexpensive — a low-risk way to increase efficiency and productivity.

For more information on EPSON! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Is Your Data Safe From A Cyber Emergency?

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

Did you know that 25% or one in every four businesses never reopen following a major disaster? In 2018, Nationwide reported that 68% of small business owners surveyed said they did not have a cyber emergency plan and 49% said it would take at least three months to recover if something were to happen.

What if there was a simple and effective way to prevent a cyber emergency? By leveraging the latest advancements in technology, organizations of all sizes are looking to replace insecure and inefficient security systems to prevent potential cyber emergencies. Before you can prevent a cyber emergency though, you must first understand what they are.

What Constitutes a Cyber Emergency?

A cyber emergency is the loss or compromise of company information or systems, typically through third-party intrusion, employee sabotage, or by accident.

How can Digitech Systems help? Let’s take a look at the different types of cyber emergencies and the technology that can be used to securely protect your organization’s data.

Security Breach.

A security breach is any incident that results in unauthorized access of data, applications, services, networks, or devices by bypassing their underlying security settings. According to Blackhat, there were 698 major data breaches in the US as of May 2017, representing more than 10 million compromised records. Enterprise Content Management (ECM) systems such as PaperVision® Enterprise and ImageSilo® offer advanced audit trails that give you the ability to know when and by whom documents were accessed, helping you identify the source of a breach.

Natural Disaster.

A natural disaster is a natural event such as a flood, earthquake, or hurricane that causes damage to systems and data loss. Securely protecting your documents in the cloud with ImageSilo will give you the peace of mind knowing your data is safe from any kind of natural disaster. As a cloud service, ImageSilo keeps information out of harm’s way during a local disaster.

Theft.

Theft is the action of intentionally taking information without permission. According to Cybersecurity Ventures, cyber-crime will cost the world $6 trillion annually by 2021. PaperVision® Capture offers data encryption, while PaperVision® Enterprise and ImageSilo offer document security settings that ensure sensitive information does not wander off or get into the hands of the wrong individuals. In addition, all systems encrypt information both at rest and during transmission.

Loss.

When was the last time you couldn’t find that important document or piece of data you needed? Loss of data happens to organizations daily. A 2018 Shred-it study found that 47% of business leaders said human error such as accidental loss of a device or document by an employee had caused a cyber emergency for their organization. PaperVision Enterprise and ImageSilo offer audit trails that allow you to track and monitor the location of documents at all times, and security settings prevent unauthorized access to sensitive records. Built in ‘non-repudiation’ ensures that documents are not replaced with altered versions in an attempt to hide theft and fraud.

Unplanned Downtime.

Unplanned downtown occurs whenever a server or system goes down unexpectedly. Statista says it can cost almost $400,000 for every hour a server is down. That is over $6,000 a minute! ImageSilo offers a 99.9% up time guarantee to ensure you do not lose money because of an unexpected server or power outage.

Human Error.

Human error in the workplace can occur in a variety of ways from entering data wrong to leaving paper documents with sensitive information out for wandering eyes to see. PaperVision® Forms Magic technology utilizes Artificial Intelligence (AI) to eliminate errors caused by manual data entry to ensure data accuracy. ImageSilo and PaperVision Enterprise enforce records management rules to ensure that only documents approved for destruction are removed from the system and only after approvals with appropriate audit trails.

How Can You Prepare for a Cyber Disaster?

Data security is no longer a luxury; it is a priority for organizations of all sizes. Every employee who logs on to the internet potentially exposes the organization to threats. Organizations report thousands of attacks monthly, varying from minor to extremely serious, and many business owners still do not have a plan to recover. Even though so many organizations are not prepared for a cyber-emergency, cyber security has now become a top priority. Do not be intimidated when thinking about upgrading your security systems! Thanks to advances in technology, protecting your organization is easier than ever before.

How Does the Cloud Help?

  • Worldwide information security spending is forecasted to exceed $124 billion in 2019.
  • 91% of IT departments using cloud as part of their cyber emergency solution feel confident in their security strategy.7
  • 54% agree that reliability is the most important factor in a cyber security solution.

Do not fall behind your competitors and risk losing your important data. In today’s complex digital world, you never know if or when your organization will experience a cyber-emergency. The best thing your organization can do to protect themselves from a cyber-emergency is ensure you take preventive measures to securely protect your data from potential threats.

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Converting Paper Records

Converting Paper Records Into Electronic Files.

By | Business Process Automation, Document Management Solutions
 Sourced from our Systems Partner © 2018 Digitech Systems, LLC – All rights reserved.

PaperFlow includes the best of both traditional elements and the most cutting-edge features to speed and simplify the process of converting paper records into electronic files. Trusted by professional scanning companies around the world who handle billions of pages of paper each week, PaperFlow brings commercial grade capture to businesses of any size.

Benefits of PaperFlow:

  • Work with virtually any scanner you have on hand to create crystal clear electronic images of all of your paper files and documents to clear out messy file rooms, to better protect information from disaster, and to save money on document management.
  • Get started converting paper records immediately, because the PaperFlow Job Setup Wizard uses only five screens, and the product works on a single workstation and doesn’t require a database.
  • Create index information, the terms that will be used to search for a document, without typing a single character using Quick Click – a unique feature that allows users to click on the term they need in the document image to populate the index field.
  • Traditional options such as the ability to read 1D and 2D barcodes and zonal OCR further simplify indexing. In fact, PaperFlow includes batch match and merge, which allows users to match an index value with a data source and merge it with existing data for a single document or across an entire batch.
  • Utilize full-text Optical Character Recognition (OCR) to identify the textual information contained in the document, enabling you to search for and find any information you might need within seconds.
  • PaperFlow is infinitely customizable, because   users can create any process they need by writing custom code or by leveraging the dozens of included custom code samples.
  • Access the same speed, reliability and scanning power that professional scanning companies rely on to run their businesses.

According to the Environmental Protection Agency (EPA), the average office worker uses 10,000 sheets of paper each year. When multiplied across every employee in an office, paper files quickly become overwhelming. PaperFlow enables businesses to eliminate paper files and replace them with better business efficiency, more information   control, and money savings. After converting paper records, PaperFlow empowers users to improve image clarity, to enter index information to identify documents, and to prepare the file for export to an Content Management application, like PaperVision® Enterprise, Microsoft SharePoint or the cloud service, ImageSilo®.

PaperFlow is tailored to not only serve the complex and sophisticated needs of service bureaus, but also to help individual enterprises get control of their unruly paper-based filing systems.

“Scanning paper archives can be expensive and   overwhelming for many businesses, yet they need secure access to the information contained in those files. PaperFlow is an intuitive, easy-to-use product that simplifies the process of scanning records and makes it point-and-click easy to organize them for retrieval.”

-Rebecca Wettemann, Vice President of Nucleus Research

HK Bain, CEO of Digitech Systems said, “Paper is a problem for most businesses because it is vulnerable to theft, disorder, and disaster. PaperFlow will simplify the process of managing information thereby bringing better efficiency, more control, and money savings to organizations. Now every business can tap into the reliability and consistent quality that professional scanning bureaus have made the backbone of their businesses for decades.”

For more information on Digitech! Contact us today!
Our mailing address is:
1933 Troost Ave., Kansas City, Missouri 64108 USA
Contact us today.

Data Storage

10 Benefits of BPO for Your Company!

By | Business Process Automation, Document Management Solutions
Sourced from our Systems Partner, By Chelsea Bawab © 2018 PSIGEN Software Inc. – All rights reserved.

How can PSIcapture improve service bureau processes?

Document Capture Business Process Outsourcing (BPO) organizations and service bureaus have a unique set of needs when it comes to advanced capture software. As these companies often serve a wide range of clients in various industries, they require a level of versatility and scalability that can be difficult to find with most capture programs.

Here are 10 PSIcapture feature benefits for document capture BPO companies and service bureaus:

  1. Scalable framework: PSIGEN developed PSIcapture and its 40,000+ feature set to be fully customizable and scalable. This allows BPO companies to effectively scale their capture solution as they continue to change and grow.
  2. Seamless capture solution from start to finish: When you choose PSIcapture, you’re choosing a one-stop solution for all your document capture and indexing needs. From ingesting images from folders, locally attached scanners, or fax servers, to processing documents and finally migrating the images and data to any of our over 50 ECM systems, the entire process stays within the PSIGEN ecosystem.
  3. Device-agnostic image import capabilities: Whether you need PSIcapture to monitor a hot folder to auto-import documents, scan documents in from a high volume direct connect scanner, network scanner or multi-function device, or import documents from a wide format or microfilm/microfiche scanner, PSIcapture has a way to get your documents imported for capture.
  4. Integration capabilities with more than 60 ECM systems: When you run a large service bureau, chances are you have differing output needs for your various clients. PSIGEN had this need in mind when we built our advanced capture product, and we are continually adding new integrations to our repertoire. One of those 60+ ECM systems is Microsoft SharePoint – hundreds of thousands of companies around the world use SharePoint. How many of your clients or prospects have that platform?
  5. Unlimited licensing: The ability to capture as many images as you need to in a given year is crucial for BPO companies that take on multiple large projects each year.
  6. Non-recurring volume counts: If your company doesn’t have the need for an unlimited license, you can purchase these reserve banks of images if you take on a large project or to ensure you can continue to capture images if you exceed your license.
  7. PSIcapture unlimited workstation: Companies can use this workstation license to perform all the advanced processing tasks needed, with the exception of batch creation. This license is ideal for service bureaus with employees dedicated to performing document processing after the documents have been captured.
  8. PSIcapture scan only workstation: Built for unlimited scan environments, this workstation license can be used in conjunction with a high-speed scanner or to auto-import images to be processed.
  9. Efficient Quality Assurance features: BPO organizations and service bureaus can’t afford to compromise when it comes to quality assurance. PSIcapture’s QA feature set provides dual views so you can get a simple view of indexed data or a view that includes batch and folder structure. Users can also attach notes, tag items to be reviewed or deleted, and rotate and crop images. Other PSIcapture QA features include bates stamping, redaction and sorting/combining documents.
  10. Full-blown document automation: PSIcapture’s automation technology takes the pain out of document processing. With features like Classification and Advanced Data Extraction, you can create a document workflow that eliminates or greatly reduces the need to perform manual tasks.

Unlike some document capture companies that have added some features to meet some needs of BPO companies, PSIcapture was built with the BPO/service bureau industry in mind. From the very beginning, PSIGEN has worked closely with service bureaus to build the features they need to help them thrive. As many of PSIcapture’s features were being created and developed, BPO organizations were some of the key partners testing them and providing feedback. PSIGEN’s origination in the service bureau industry is what makes it the optimal choice for advanced capture in this space.

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1933 Troost Ave., Kansas City, Missouri 64108 USA
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