Process automation takes document management to the next level. It replaces time-consuming and unstructured manual processes with streamlined, automated systems to improve productivity. With process automation, your district achieves efficiencies that are not possible with document management alone, which frees up time for administrators, teachers, and staff to devote to other initiatives — like providing high quality student services.
The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to preserve the privacy and accuracy of student educational records. In addition, it provides students with various rights regarding how that information is used and disclosed. To maintain compliance, schools are looking for solutions to help them guard against unauthorized access.
Records management in schools is a complex task. Student records include dozens of various documents, such as transcripts, medical information, test scores and regulatory forms like FERPA. All of this information must be kept up to date and secure in order to comply with federal law and to be accessible to students.
With paper documents, there is always the fear of private student records being compromised, but PaperVision Enterprise requires users to login before they can view records. In addition, because all student and financial records have been converted to an electronic format, they are now 100% protected from loss, theft or natural disaster.
Each year means new students, teachers, maintenance staff, vendors, and more PAPER! Going the digital route means possibly outsourcing your document scanning while still maintaining compliance with record retention laws. Document management is not just a quick viewing option, but a way to keep documents secure and organized. Allowing permitted users to be more productive.
Educators know it: paperwork is frustrating, and it takes a lot of time to maintain – time that could be spent focusing on students. Why not make your systems work for you by incorporating FileBound to empower faculty and staff with immediate, organized access to the information they use every day?
Higher education institutions have a lot to deal with when it comes to financials. Funds move in the form of tuition, fees, grants and gifts, and they move out through faculty and staff pay, research, academic support costs and school-sponsored scholarships. The result is a copious number of documents and associated data being filtered through the school’s financial department every day.
Aren’t you ready for something more accessible, manageable, reliable? I guarantee your administrative staff is. What if you had a software solution at your fingertips that could Streamline the intake and processing of personnel or student information, Create faster response times for student-facing processes, and Standardize your district’s content management.