Compliance

Why Compliance Matters in Electronic Document Management

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If you’re concerned about regulatory compliance when it comes to EDM you can leave your worries behind. Our clients tell us they feel more in control of their business processes, have better accountability and experience easier reporting for compliance requirements. In fact, EDM can significantly improve the way your business runs with process automation that leads to more accurate compliance.

Got Audits?

Inaccurate data capture can create an extraordinary delay in completing an audit.  Imagine a world where your staff no longer has to dig into files (hundreds of them) searching for that one missing piece of information!  Documents that have been digitized free your staff to easily search for the RIGHT information at the touch of a keyboard.  All the details are captured and correctly routed to the proper channels to mitigate risk and reduce unnecessary man hours.

It’s probably never happened to you, but in the case of a reported grievance or more serious allegation, your team will have easy access to important documents. Any necessary reports can be generated quickly.

Across departments and industries, document management software and mailroom scanning services with workflow automation help with compliance requirements and information governance, including, but not limited to, Sarbanes Oxley, HIPAA, No Child Left Behind, FRCP, Gramm-Leach-Bliley and FERPA regulations.

You’re in Charge!
  • You choose who is authorized to access documents
  • You choose the safeguards that make sense for your business
  • You choose security levels
  • You choose who can do what with each document

The time is now to bring your business processes up to date!  The ability to follow a document from scan to storage, feel confident that all detail has been captured and know that it is easy to retrieve takes a load off your mind.

For a free demonstration or evaluation of your current systems, simply give us a call!

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Document Management, Scanning & Imaging Resources

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American Micro has been innovating document management and imaging since 1958. We’re happy to share our knowledge.

Case Studies and Whitepapers see how other businesses like yours are using document scanning and automation solutions to improve their business process and grow their bottom line.

One-on-One Video Conference – To learn more about specific products and services that American Micro uses to solve your paper management problems, contact us to schedule a free 45-60 minute webinar and learn more about your document imaging options.

Records Retention Schedule – How long should you save those documents? These guidelines will give you a foundation for effective document storage.

Business Process Improvement

BUSINESS PROCESS IMPROVEMENT 2017

By | Services, Technology

Systems That Can Save Your Company Time and Money

Have you ever looked at your General Ledger, P&L Statement or an audit and thought, “what the heck are we doing now that’s so different than a few years ago?”  We hear this a lot from executives as they scratch their heads wondering why their labor costs are up, profit is down or there are more errors in billing.

In many cases, we find that developing some automated functions to relieve employees from being stretched too thin (or allowing you to weed out those who are truly unproductive) makes a big difference in the bottom line.

Our initial strategy is to review processes that CAN be automated.

  • Could your invoices be scanned and automatically routed to the right department?
  • If several employees need to touch paperwork, would a cloud-based storage system help everyone retrieve the correct documents more quickly?
  • Would automated workflow with scanning increase accuracy of record keeping?

Sometimes the idea of technology to manage these critical business elements can be overwhelming.  You don’t need to worry about the HOW.  Right now, consider the WHY. The simple answer is…so you can see changes on all the reports that give you headaches.

For a free demonstration or evaluation of your current systems, give us a call!

Document Management

3 THINGS CEO’S NEED TO KNOW ABOUT A DOCUMENT MANAGEMENT SYSTEM

By | Technology

Document Management System

How smart is your document management system? Smart enough to reduce costs? Smart enough to keep your customers happy? Smart enough to make sure you’ve met all compliance requirements?

Those questions can be difficult to answer if you have an older system or you haven’t quite gotten around to upgrading to the latest version.  The bottom line question…how competitive is your company if your document management system isn’t smart ENOUGH?

Imagine a world where your staff has access to documents that have been automatically separated, categorized, batched, and routed before the coffee finishes brewing in the morning.  Through the use of our systems, all these things are possible!

The advanced methodology utilized to collect data is mindboggling. We can leave all the “how” questions to the IT department and go straight to the “why” of intelligent document recognition.

First, when you’re answering to your board, shareholders, your auditors or lawyers and have to explain cost containment measures, you can clearly show data with fewer errors than manual processes deliver.  People who hold you, the organization leader, accountable for the numbers and compliance love speed and accuracy.

Second, most companies rely on referrals from satisfied customers for at least a portion of their growth and retention of employees to keep hiring costs down.  Both internal and external stakeholders have quicker access to more accurate information. When your staff can quickly pull relevant data and requested documents, customers are impressed with your company’s reliability.

Finally, mind numbing compliance issues.  Regulations seem to multiply daily requiring more secure processing and more accurate tracking for audits. Manual processes to demonstrate compliance are not only outdated, but no longer necessary when using an automated system as part of your overall document management solution.

For a free demonstration or evaluation of your current systems, simply give us a call!

AP Automation

AP Automation Reality

By | Technology

ACCOUNTS PAYABLE AUTOMATION

Paper. It stacks up, doesn’t it? Then the workflow slows down. And all of a sudden the accounting process your company is depending on for stability isn’t working. ROI…down the drain.

The natural reaction in this case it to get the whole team “on it!” Approvals are missed, errors increase, and cash flow suffers.  Duplicate invoices from different departments are entered multiple times.  If this is a problem you encounter even occasionally, you may want to consider AP automation!

There’s a misconception that automating is an expensive process.  With today’s cloud-based storage, scanning invoices, electronic routing to be processed and easily pulling details to share with your ERP system delivers a high ROI and significant reduction in errors. Automated processing is a painless system of standardized steps that reduces delays, hard to find manual errors and minimizes manual exceptions.

Some of our clients prefer to do the scanning themselves.  Others prefer to have all their payments sent to a secure lockbox where we pick up and process every week day. Wouldn’t you love the option of more easily managing your cash flow because you can see day-to-day changes?

And did we mention ROI?

In a 2012 study by the Aberdeen Group, 130 enterprises were profiled to help differentiate the best-in-class AP processes from their competitors. According to the Aberdeen Group, there are 4 primary outcomes that AP automation should provide:

  • Increased savings through discount capture
  • Decreased risk of penalties
  • Decreased labor costs
  • Improved access speed

 

The Gartner Group estimates that a 5% reduction in operating

costs has the same impact as a 30% increase in sales.

 

This can all be a little unnerving if you’re accustomed to a manual system. For a free demonstration or evaluation of your current systems, simply give us a call!

Our Company

By | The Company

about-our-companyAbout American Micro Company

By continually engaging with our customers and partners, we generate a rich compilation of new ideas, established standards and well vetted best practices. This collective knowledge drives our innovative approach to technology we create, how we create it, and how we bring it to you.

We’ve taken a different approach to our products and services than others in our industry. Based on years of analyzing and advancing how our customers work, we’ve designed specific solutions that shape to fit your processes and users for fast adoption.

We’ve focused heavily in making our software integrate the most intuitively and easily with customers’ existing ERP systems and other business applications. Perhaps most importantly, we are constantly searching for and finding new ways to improve upon today’s information-driven business processes—putting content in the exact context of your business processes.

We have a lot more to say about our innovative technology platform, products and solutions, so we invite you to explore it.

We are digital document management leaders. Leaders in document management since 1958. American Micro has been un-boxing businesses since 1958, with innovative technology and a commitment to service. Technology changes daily, yet we remain on the cutting edge of business automation and document management systems. We’ve come a long way since 1958 in our depth, knowledge and experience.

Today, American Micro leads the way in technology applications that help create a paperless environment. At American Micro our sole purpose is to help companies automate a business process.  There are many departments within a company that use our expertise to accomplish this. For example, we have found that Accounts Payable and Human Resources are still paper intensive.  We provide services such as Document Imaging, Image Hosting, E-Forms, Full – Text OCR and Conversion Services, to name a few, which aid in the workflow process and document life cycle.

Want to know more about us? Read about our history, vision and mission, and our staff.

 

AMC Customer Bill Of Rights

By | Latest News, The Company

Your Bill of Rights, Our American Micro Promise

At American Micro we believe every employee has a responsibility to meet the service needs of our clients and to extend ourselves in all areas of customer billofrightsservice. As our commitment to our customers, we offer this document clearly articulating what you can expect from us in communication, service and respect. The employees of American Micro proudly support our Customer Bill of Rights.

WHAT OUR CUSTOMERS CAN EXPECT

  • Work completed on-schedule and with accuracy.
  • Courteous, professional communication in all aspects of our relationship.
  • A detailed breakdown of services and their costs.
  • Managing your costs as if they were our own.
  • Access to your records, at any time.
  • Security and protection of your records and assets.
  • Your right to question any aspect of our work or relationship.
  • Respect of you as an individual, respect of your business and business records, and respect of our own organization and employees.

MEETING OUR COMMITMENT

AMCIn meeting this commitment to our customers we encourage you to contact any American Micro employee regarding areas of concern. Our employees support our Customer Bill of Rights and will do whatever it takes to honor our service to you and your organization.

SOCIAL RESPONIBILITY

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Corporate Social Responsibility

At AMC, we’re passionate about Corporate Social Responsibility. We live and work in a world we need to care for, and we encourage all our employees to get involved wherever they can. It’s a quick, simple and pain-free way of donating a few pence to our nominated charity campaign.

Diversity

AMC embraces diversity. We believe in creating an inclusive environment and it’s an essential part of our culture. We’re committed to implementing our togetherDiversity Policy and we expect all of our employees to treat each other equally, honestly and with respect. We want to nurture a culture where diverse perspectives can help drive our company forward around the globe.

We strive to provide a fair and supportive work environment for all our employees, regardless of their age, sex, marital status, sexual orientation, disability, race, color, nationality, ethnic or national origin, religion, or affiliation to any political party or trade union. We aim to employ people who reflect the diverse nature of society and we value each of our employees for the contribution they make, both individually, and as part of the AMC team.

OUR OPERATIONS

By | The Company | No Comments

Uniquely transform premier infrastructures before functional metrics. Completely mesh sustainable leadership for economically sound sources.

Distinctively fashion standardized communities vis-a-vis seamless applications. Authoritatively recaptiualize efficient supply chains without vertical initiatives. Progressively visualize strategic relationships with error-free processes. Credibly strategize fully tested outsourcing with functional e-markets. Dynamically evisculate user friendly architectures before cross-media experiences. Interactively disintermediate empowered data whereas distinctive human capital. Compellingly utilize.

Dynamically utilize intermandated materials through customized process improvements. Conveniently recaptiualize adaptive leadership before long-term high-impact functionalities. Completely incubate customer directed meta-services after economically sound imperatives. Distinctively evolve diverse applications for enterprise processes. Monotonectally disintermediate functionalized solutions rather than progressive leadership.

Wealth can only be accumulated by the earnings of industry and the savings of frugality.

The Conclusion

Continually myocardinate reliable channels with distributed networks. Monotonectally scale end-to-end bandwidth for ethical e-markets. Enthusiastically disintermediate low-risk high-yield ideas for robust outsourcing. Monotonectally provide access to corporate data through diverse materials. Collaboratively empower resource maximizing experiences and progressive meta-services. Energistically engage quality leadership for cooperative services. Energistically leverage existing client-centered experiences via virtual solutions. Compellingly conceptualize professional e-tailers through efficient action items. Credibly seize pandemic ROI with client-centered applications.

Interactively mesh client-centered content whereas interdependent niche markets. Appropriately iterate one-to-one web-readiness rather than impactful supply.

TECHNOLOGY & INNOVATION

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Document Scanners for Imaging and Document Management

hovercam-fujitsu-panasonic-canon-book-kodak-document-simplex-duplex-scannersAmerican Micro offers the full line of document scanners, service, supplies, and consumables from Canon, Kodak, Fujitsu, and Panasonic.Scanner technology has improved greatly in recent years and technology trends assure us of new scanning solutions each month. At American Micro we can help you determine the best return-on-investment to match your scanning needs, whether it’s a high volume scanning/software solution or a simple desktop machine. More importantly, we can help you match device and software to greatly improve the effectiveness of your investment.

If you currently have a multi-function device we can show you software solutions that will enable you to enhance the benefits you get with your existing device.

Visit some of the leading manufacturers of scanning devices:

Fujitsu Document Scanners from American Micro kodak-300x225 canon

Volume photo scanning made fast and easy with American Micro Company!